Job Posting 

Job Title: Assistant Facilities Manager (project position for 18 months)

Oakland Museum of California 

The mission of the Oakland Museum of California is to inspire all Californians to create a more vibrant future for themselves and their communities. 

When the Oakland Museum of California (OMCA) first opened its doors fifty years ago in 1969, it brought together three historically independent disciplines—art, history, and natural sciences—under one roof. This progressive multidisciplinary approach was to celebrate the many facets of California. Our collections—comprising more than 1.9 million objects including seminal art works, historical artifacts, ethnographic objects, natural specimens, and photographs—and our programs explore and reveal the factors that shape California character and identity, from its extraordinary natural landscapes, to successive waves of migration, to its unique culture of creativity and innovation.

OMCA has reopened its galleries after a transformation that touches almost every aspect of the 300,000 square-foot Museum and builds on the founders' original multidisciplinary and civic-minded intent by improving integration of OMCA's collections and programs, strengthening its role as a public forum, and creating new opportunities for visitor participation. The collections are animated by innovative interpretive tools and interactive features; and new gathering spaces and program areas engage visitors and encourage them to share their own perspectives, questions, and stories.

OMCA nurtures its deep ties to the community by offering many educational and outreach programs. We welcome schools, scholars, local audiences, and all visitors to participate in our events and activities and to discover their place in California's past, present, and future.

POSITION SUMMARY 

The Assistant Facilities Manager will assist with the daily functions of the Facilities and Operations division of the Center for Administration and Business Operations. The Facilities and Operations division is responsible for the safety and security of the collection and staff, functionality of the physical plant, garden maintenance, custodial, garage operations, and event support. This position supports the Facilities Manager and the Director of Facilities and Operations during a major campus renovation construction project by assuming some responsibility for day-to-day tasks as well as participating in general project facilitation. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following reflects OMCA’s definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons. 

INSTITUTIONAL RESPONSIBILITIES

  • Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future;
  • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement;
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives;
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.

 POSITION DUTIES AND RESPONSIBILITIES

  • Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect
  • Provide general administrative assistance to the Facilities and Operations team
  • Respond to, delegate, and follow up on work orders
  • Schedule, document, and file  preventative maintenance tasks
  • Assist in acquiring permits and inspections
  • Assist in researching and requesting proposals from vendors
  • Participate in coordination of vendors and contract work
  • Assist in research of products and materials
  • Support waste management, recycling, composting, and hazardous waste programs
  • Coordinate janitorial staff day to day work and special projects
  • Coordinate set up of desk space for new employees and arrange for cleaning of workspace for offboarded staff
  • Support employee workspace moves
  • Provide assistance moving furniture, supplies and equipment 
  • Provide light cleaning and maintenance for furniture and equipment 
  • Maintain inventories, order, track and stock supplies
  • Maintain documentation of contracts, permits, building specific paperwork and notices
  • Provide event support as needed
  • Keep storage areas clean and organized
  • Assist the Facilities Manager with training programs and safety program needs
  • Participate in special projects as needed

 EXPERIENCE

  • Experience working with inventory and documentation
  • Proficient in Google Sheets and Docs, work order software and Microsoft Word and Excel
  • 3-5 years experience in a similar facilities position
  • 2-year technical college degree and/or a certification in a related facilities field preferred
  • English language proficiency in both spoken and written form 
  • First aid/CPR, OSHA training preferred

 WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include: 

  • Museum environment involves both indoor and outdoor working conditions
  • Ability to travel between OMCA locations, and other travel as required by position responsibilities 
  • Engage with diverse visitor populations for extended periods of time in the galleries or throughout the campus
  • Ability to work a flexible schedule, including evenings and weekends
  • Ability to lift up to 50 lbs.
  • Requires strenuous physical work including lifting, pushing and pulling 
  • Moderate to loud noise from production events, machinery, equipment or vehicles 
  • Work near moving mechanical parts 
  • Exposure to dirt, dust and fumes 

EEO STATEMENT

The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and the surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.

 

TO LEARN MORE ABOUT THE OAKLAND MUSEUM OF CALIFORNIA AND THE REQUIREMENTS FOR THE POSITION,

PLEASE VISIT OUR CAREER SITE:

https://careers-museumca.icims.com/jobs/1348/assistant-facilities-manager/job