Job Posting 

Job Title: Facilities Manager

Oakland Museum of California, Oakland, California

The mission of the Oakland Museum of California (OMCA) is to inspire all Californians to create a more vibrant future for themselves and their communities. 

OMCA nurtures its deep ties to the community by offering many educational and outreach programs. We welcome schools, scholars, local audiences, and all visitors to participate in our events and activities and to discover their place in California's past, present, and future.

POSITION SUMMARY 

The Facilities Manager provides organizational support in the area of facility repair, safety, cleanliness and maintenance. The position schedules, oversees, and ensures contract service providers are meeting the objectives outlined in the contracts; this includes managing the day-to-day relationship with vendors.  The position supports budget management through value spending, invoice processing and analysis of spending. The position is responsible for emergency preparedness procedures and response, including Injury and Illness Protection and Business Continuity planning. The position will identify long-term maintenance needs and priorities at the main campus and two offsite facilities and assist with major construction initiatives as necessary.

 

The position will begin with a reduced schedule of 30 hours per week, working both remotely and on campus. We expect the position to shift to the regular full-time schedule of 37.5 hours per week in 2021, based on the Museum’s institutional priorities and the requirements provided by Alameda county regarding Covid-19.   

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following reflects OMCA’s definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons. 

 INSTITUTIONAL RESPONSIBILITIES

  • Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future
  • Contribute to and support the OMCA strategic plan, annual priorities, institutional initiatives and commitment to diversity, inclusion, equity and access
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement

POSITION DUTIES AND RESPONSIBILITIES

  • Receive, respond to, and resolve facility maintenance requests using online ticketing system (FMX) for all three sites
  • Purchase, store, and maintain inventory of facility and custodial supplies, equipment and furniture
  • Manage, maintain, and allocate facility-wide storage areas
  • Assist with annual Facilities & Operations budget development and management
  • Serve as primary day-to-day liaison to contract service providers and maintenance vendors to ensure contracts are being fulfilled in a timely and satisfactory manner
  • Supervise Manager of Living Collections in management of landscape maintenance and animal care
  • Supervise and manage the workload of the Assistant Facilities Manager
  • Work with Security Manager, onsite engineers and IT staff to manage security and alarm systems maintenance and upgrades
  • Research, identify, and engage vendors for a variety of roles
  • Provide and document ergonomic assessments and resolutions
  • Oversee vehicle suite maintenance and registration
  • Oversee required annual and project-related permitting
  • Lead the IIPP Team, Health and Safety Committee, and OSHA Committee 
  • Serve as Facilities and Operations team liaison on the Green Team to develop and implement environmentally sustainable practices throughout the facility
  • Oversee administration and project management of the Engineering team
  • Oversee waste management, recycling, composting programs as well as safe removal of universal waste, hazardous waste, and ewaste.
  • Research products and materials for appropriateness, economy of scale and pricing
  • Coordinate and oversee implementation of and compliance with OSHA requirements throughout the organization
  • Coordinate emergency preparedness efforts
  • Other duties as assigned

 

EXPERIENCE

  • Ability to deliver results, facilitate and influence others and problem solve beyond temporary solutions
  • 5-7 years facility management experience, preferably in a museum
  • Supervisory experience preferred
  • English language proficiency in both spoken and written form
  • Facility maintenance and property/project management
  • Knowledge of life safety protocols, building and fire codes for an Oakland business
  • Working knowledge of physical plant systems
  • Inventory management
  • Basic budgeting, accounting practices, records management, and legal record retention 
  • OSHA requirements (IIPP, BCP)
  • Earthquake damage mitigation
  • Google Suite
  • Customer service, delegation, and de-escalation techniques
  • Teamwork and conflict resolution skills
  • First aid/CPR training preferred

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

  • Museum environment involves both indoor and outdoor working conditions
  • Ability to travel between OMCA locations, and other travel as required by position responsibilities
  • Engage with diverse visitor populations for extended periods of time in the galleries or throughout the campus
  • Ability to work a flexible schedule, including evenings and weekends
  • Ability to lift up to 50 lbs.
  • Requires strenuous physical work including lifting, pushing and pulling
  • Moderate to loud noise from production events, machinery, equipment or vehicles
  • Work near moving mechanical parts
  • Exposure to dirt, dust and fumes

 EEO STATEMENT

The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.

  

TO LEARN MORE ABOUT THE OAKLAND MUSEUM OF CALIFORNIA AND THE REQUIREMENTS FOR THE POSITION, PLEASE VISIT OUR CAREER SITE:

https://careers-museumca.icims.com/jobs/1358/job