Job Posting 

Job Title: Associate Director, Building Operations

The Museum of Modern Art, New York 

 

Duties and Responsibilities

Reporting to the Director of Building Operations, the Associate Director manages projects, staff, vendors and resources to maximize the performance of museum facilities and building systems.   The Associate Director provides leadership for capital improvements from concept to completion, while defining the project scope, schedule, financial and business continuity parameters. They supervise and support departmental staff to meet organizational goals. The position leverages the use of technology to promote organizational efficiency. 

DUTIES & RESPONSIBILITIES: 

  • Identifies and manages professional service providers and contractors.  Develops scopes of work and negotiates contract expectations and responsibilities.  Provides competitive bidding processes to maximize value.  Projects may include but are not limited to architectural, engineering, consulting, MEP, life safety, general contracting, building maintenance, energy efficiency and supply.  
  • Identifies deficiencies, investigates solutions and provides recommendations for capital improvements.  Manages assigned projects in accordance bidding, budgeting, schedule and stakeholder engagement requirements.  
  • Provides support in demonstrating code compliance as an effective liaison with the Department of Buildings and other administrative agencies.     
  • Manages and directs staff in support of departmental and museum wide initiatives.   Represents department at meetings and committees. 
  • Manages and leverages department technology platforms for building automation, record retention, and maintenance schedules.
  • Monitors, assesses and provides plans for continuous improvement to meet goals using benchmarks, standards and other measures.
  • Engages with peers across the organization to assess needs and formulate action plans.  Establishes and communicates expectations and factors that determine a successful outcome.  
  • Implements safe and productive work practices. Ensure that operating staff is kept abreast of technical advances and that appropriate training programs are offered and attended.
  • Ensures that the plant, operating equipment and systems are in compliance with all applicable regulatory and governmental codes (City, State and Federal).  Assists the Museum in making necessary DOB filings for improvements and exhibitions.  Assists in resolving city violations and complaints.  
  • Cross trains with other management functions to provide support during absences or to address immediate needs.  
  • Performs other related duties as assigned. 

This job description is intended as a summary of the primary responsibilities of and qualifications for this position.  The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

Qualifications:

  • 5 years minimum experience in facilities management with roles in managing projects and supervising staff.  A bachelor’s degree in a field related to facilities management such as architecture, engineering, business is required, master’s preferred.  Must have familiarity with union environments.  Effective communications with a diverse group of stakeholders and constituents, including design professionals, trade contractors, and museum staff is essential.