Job Posting 

Job Title: Facilities and Security Project Manager

Huntington Library, Art Collections, and Botanical Gardens, San Marino, California

The Huntington Library, Art Collections, and Botanical Gardens is a collections-based research and educational institution serving scholars and the general public.

 Each year, The Huntington:

  • Provides 1,700 scholars with access to a world-class collection of rare books, manuscripts, photographs, maps, paintings, prints, sculpture, and decorative arts;
  • Awards $1.85 million in fellowships (through a peer-review process) to scholars for advanced humanities research;
  • Educates thousands of schoolchildren and their teachers in art, history, literature, and botanical science through special tours and programs;
  • Organizes special exhibitions to enhance the visitor experience, interpret the collections, and facilitate learning; and
  • Hosts more than 750,000 visitors.

 The Huntington has a membership totaling more than 40,000 households, an active volunteer corps of some 1,500, and a full- and part-time staff of more than 400. It is an independent nonprofit organization, supported by gifts and grants from individuals, corporations, foundations, and government agencies and by a private endowment.

Duties and Responsibilities

Summary

Working under minimal supervision, provides Facilities project management support for division and institutional initiatives and programs. With considerable autonomy, manages institutional proposals and projects, defines project requirements and needs by working closely with the Vice President for Facilities and Security, as well as Facilities and Security management team. Frequent contact throughout the organization, vendors, donors and board members. Direct report to the Vice President for Facilities and Security.

Essential Functions

  • Provides coordination for multi-division projects involving specialty firms for a variety of service contracts.  Focal for project schedules, information collection from various divisions as required.
  • Develops project scopes and objectives, involving all key stakeholders and ensuring technical feasibility. 
  • Manages project development, scope, planning, implementation and closure. 
  • Assist with determining the appropriate contract delivery method for the proposed project.
  • Review plans and specifications for suitability of institution use, quality and safety.
  • Develop detailed project plans to track progress, as well as develop and implement the workflows and operational frame for Project Management.
  • Manages vendor submittals and deliverables. 
  • Coordinates Requests for Proposals i.e. capital campus developments.
  • Coordinates, manages and reviews contracts, including but not limited to: coordinating, scheduling, and requesting contractor and vendor bids.
  • Coordinates internal resources and third parties/vendors for the flawless execution of project.
  • Review, comment and assist in managing any change orders or potential change orders.
  • Ensure that all projects are delivered on-time, within scope and within budget.
  • Tracks and reports expenditures, invoices and budgets on all assigned projects.
  • FFE (furniture, fixture & equipment) design assistance for space programming, development of bid package, procurement/vendor selection, and installation.
  • Ensure all federal, state, and local agency requirements are satisfied.
  • Manages and maintains institutional Facilities records to include the coordination with the campus Facilities Assessment software.
  • Familiarization with all main building systems to include architectural, structural, mechanical, electrical, plumbing, fire protection, security and specialty systems.
  • Participant on the Institutional Safety Committee
  • There may be obvious tasks not in this description or there may be tasks that are necessary due to the nature of the project or opportunities that occur.  

Other Areas of Responsibility

  • Support for a variety of operational needs, special projects as required and assigned by the President of The Huntington or Vice President of Facilities and Security.
  • Oversees process improvements to the overall functions of The Huntington, internal as well as a public need.

Qualifications

Knowledge, Skills and Abilities:

  • Strong written and oral communication skills. 
  • Undergraduate degree in Architecture or Engineering required. Master’s degree in Architecture, Engineering or Construction Management preferred.
  • Strong organization skills.
  • Self-starter with problem solving capability and initiative. Understands, and addresses issues, then, develops solutions to resolve.
  • Strong customer focus and service skills, with ability for active listening and clear communication.
  • Strong working skills for Microsoft Office including Word, Excel, MS Project. Basic familiarity with databases preferred.
  • Professional judgment and ability to handle confidential communications.
  • PMP certification desirable.
  • Ability to lead large projects which involve employees from multiple departments and contractors.
  • Multilingual – Mandarin and Japanese preferred.
  • Familiarization with Incident Command Structure for Emergency Management Planning.

Experience

  • Nine or more years of applicable experience.
  • Experience in project planning, organizing, managing within constraints of time and budget.

Working Conditions

Normal office environment.  Use of personal computer.  Frequent face-to-face communication.

How to Apply

Visit http://huntington.org/ to apply online.  Please be sure to include a cover letter and CV as attachments to the online application.